Placing an Order

Contact the Catering Office at by filling out the form at the bottom of this page. A room must be reserved before initiating a catering request for an on-campus function. After a location has been confirmed with the university, our staff will help you determine the menu, event setup and all the other details for your event.

Payment for Sponsored University Events

Payment for a scheduled event should be made to Thompson Hospitality and is due three (3) business days prior to the event. This payment will place the event in what is known as “confirmed status”. If the event is not in confirmed status, Dining Services cannot guarantee that the service will be rendered. Therefore, it is crucial that the communication between you, the customer, the approving official office, and the Dining Service’s Catering Office is effective. 

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As applicable, please provide one of the following forms of payment to the Catering Office:

• Completed copy of the purchase order form with all authorized signatures

• Foundation or Fund Certification Form

Payment for Non-Sponsored University Events

Payment for a scheduled event should be made to Thompson Hospitality ten business day prior to the event, the client must remit half of the bill. This payment will place the event in “confirmed status”. If the event is not in confirmed status, Dining Service can not guarantee that the service will be rendered. The remaining balance (50 percent) is due three day prior to the event. As applicable, please provide one of the following forms of payment to the Catering Office:

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As applicable, please provide one of the following forms of payment to the Catering Office:

• Credit Card

• Cash

• Certified Check

• Money Order

For non-university sponsored events, state sales tax will be charged unless a tax exempt certificate is received prior to the start of your event.

Guidelines for Planning Your Event

In arranging catered events, attendance must be guaranteed five business days in advance of the event. This guarantee will allow for the proper planning of your event and will be your commitment to pay for the guaranteed number of the actual number of attendees, whichever is greater. For weekend events, the count must be guaranteed on the Monday before the event so as to allow ample time for the ordering process.

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Special Dietary Accommodations

We are able to provide menu options for guests with special dietary needs. Our culinary team can provide a selection of healthy menu selections including low sodium, gluten free, vegan and vegetarian options.

Vegan

Foods that do not contain any animal derived products at all including honey, dairy and eggs.

Vegetarian

Foods that do not contain animal products except dairy or eggs. Foods purchased or produced in a sustainable manner. This may include reduced antibiotic chicken, cage-free shell eggs, sustainable seafood, organic foods or locally produced foods.

Gluten Free

Foods that do not contain gluten. Gluten is found in grains such as wheat, barley, and rye.

Cancellation

To avoid any pro-rated charges, all cancellations must be submitted, in writing, to the Catering Office at least 72 hours (three business days) prior to your event.

Delivery Fees

A delivery fee of $80.00 will be applied to any event held away from the campus. This fee is for the transport of food, service equipment, china, flatware and linen

Labor

For events that are delivered an attendant will ensure that all items are to your satisfaction. If an attendant is requested, or required based on the style of service provided, additional charges will be applied as follows:

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• Wait Staff: $25.00 per hour/per person for a minimum of four hours

• Culinary: $25.00 per hour/per person for a minimum of four hours

• Bar Tender: $25.00 per hour/per person for a minimum of four hours

Service Times

All events will include a two-hour service time. Events requiring serving time beyond what is mutually agreed upon will be assessed an additional charge of $25.00 per hour.

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Drop-Off Service

Drop-off service includes house linen tablecloths for buffet, high-quality disposable ware, flower centerpiece, setup, breakdown and clean up. Wait staff is not a requirement for this service. Upon delivery of your event, our professional staff will ensure that all items ordered are received and verified by your authorized representative prior to our departure. A five-person minimum is required for this service.

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Floral Arrangements

Silk flower arrangements on buffets and carving stations are standard.You can easily add a special touch to your event by letting us handle all your fresh floral needs. In order for us to meet our commitment to you, we ask that you give us at least five days notice to place the order and secure the floral arrangements. Prices will vary according to your selection.

Linen

Skirting for buffet and carving tables are included at no extra charge. Skirting and/or linen for guest tables, registration tables, display tables, and reception tables can be made available for an additional charge of $3.50 We can also provide specialty linen in an array of colors, prints and sizes to add to the elegance of your event for an additional yet reasonable charge.

Rentals

In the event that special equipment, china or tables are required, we will charge for the required items and add the rental charge to your final bill. You will be apprised of the cost of the rental items when the arrangements for your event are finalized.

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The use of the house china and glassware is $3.00 per person for all on and off premise events that are not initiated and funded by the University.

Safe Food Handling

Safe food handling is a high priority for Catering Services. Therefore, we do not allow left over food to be carried out. For your safety and that of your guests, a Catering representative will remove food from your event in a timely manner.

Security

Catering Services is not liable for any equipment, supplies or personal belongings left in public function areas.

Taxes

For non-university sponsored events, state sales tax will be charged unless a tax exempt certificate is received prior to the start of your event.